Privacy policy

Last updated: 31 October 2026 — The German version is authoritative.

1. Controller – VKII Ruhrbezirk e.V., Emil-Moog-Platz 7, 44137 Dortmund, Germany, represented by its board (see legal notice). Phone +49 231 99214990 · Data protection contact: Armel Djiné (board), datenschutz@vkii-ruhrbezirk.de. Our association is not required to appoint a data protection officer.

2. Hosting and server logs – The site is hosted by Vercel Inc., USA. Pages are delivered from servers in Europe; server-side functions such as form processing may run on servers in the USA. Each request processes IP address, date/time, page, data volume, browser/OS and referrer to deliver the site securely (Art. 6(1)(f) GDPR). Data processing agreement in place; Vercel is certified under the EU-US Data Privacy Framework, supplemented by Standard Contractual Clauses. Logs are deleted after 30 days at the latest.

3. Content and images – Managed with Storyblok GmbH, Linz, Austria; images are served via its CDN, which processes your IP address (Art. 6(1)(f) GDPR). Data processing agreement in place.

4. Forms – We process what you enter (name, email, phone, address, occupation, message; optionally your date of birth for membership applications) to handle your request or membership (Art. 6(1)(b) and (f) GDPR). Submissions are sent by email to a mailbox of the association; our mailboxes are hosted by 1blu GmbH, Berlin, Germany. We do not pass the data on to third parties unless your request requires it. Requests are deleted when resolved, at the latest after 12 months; membership data three years after the end of the calendar year in which membership ends; accounting and donation records only as long as tax and commercial law require (usually 6 to 8 years), with restricted access.

5. Email and phone – Processed to handle your request; same retention as above.

6. Cookies – Only one technically necessary cookie ("NEXT_LOCALE") that stores your language. No analytics or advertising cookies, no tracking; fonts are served from our own server. Social media icons are plain links.

7. Your rights – Access, rectification, erasure, restriction, portability (Arts. 15–18, 20 GDPR), withdrawal of consent (Art. 7(3)), and objection to processing based on legitimate interests (Art. 21). Contact datenschutz@vkii-ruhrbezirk.de. You may lodge a complaint with a supervisory authority, e.g. the North Rhine-Westphalia Commissioner for Data Protection (LDI NRW), Kavalleriestraße 2–4, 40213 Düsseldorf.

8. Changes – We update this policy when our website or the law changes.